Interlibrary Loan Policy

Approved 11/29/2011

 

ILL/Interlibrary Loan:
Interlibrary loan is the process a library uses to borrow materials for customers that are not owned by that local library.   Materials borrowed from other libraries and library systems for local library customers do not fall under the same borrowing guidelines as locally owned materials would.  Varying check-out durations, fees for borrowing materials and special handling may apply.

Requests for ILL:
Library customers with a current Albion Municipal Library & Heritage Center card in good standing may place an interlibrary loan request after consultation with a librarian at their local library.  Patrons must be at least one year standing with the library. This consultation will determine whether or not interlibrary loan service (ILL) is the best method to assist that customer with their need for information or materials.

Fees and Length of Time to Get Material:
If the Albion Municipal Library & Heritage Center does not own a book that you want, it might be possible to locate it through our Interlibrary Loan program.  Many items are received within two weeks but it can take up to three or four weeks to receive something.  A fee of $2.00 will be assessed for each item received.  Failure to pick up an interlibrary loan item will result in additional charges of $5.00. Patrons who fail to take possession of requested ILL items one time will not be allowed to make further requests for one calendar year.

Materials That Cannot Be Borrowed:
The Library will not borrow music CDs/cassettes, DVDs, VHS tapes, software, downloadable content and electronic resources.  The Library will not borrow materials from outside the United States.

 

Limitations on the Number of ILL Items:
Customers are limited to three (3) interlibrary loan requests/loans in process at any one given time.  “In process” is defined as requests pending, items awaiting check-out by the customer and items currently checked out.  As ILL items are returned by the customer, additional interlibrary loan requests may be placed.

 

Length of Loan of ILL:
The check-out duration for interlibrary loan materials is at the discretion of the lending library and when that item is due back to them.  For this reason, ILL materials may have shorter check-out periods than traditional library materials OR may be checked out for longer periods of time.  It will vary and is totally dependent upon the lending library.

 

Renewals:

Library customers may request a renewal on their interlibrary loan material should a longer checkout be required.  Renewals must be requested before the item is due and are only granted at the discretion of the lending library.  Albion Municipal Library is unable to renew ILL materials past their due date without the permission of the lending library.  If the lending library denies a renewal, Albion Municipal Library & Heritage Center library director will be happy to re-request that item for the Library customer from another lender if available.

 

Notification of Item:

Patron will be notified by a phone call that the item/s are in.

Late or Damaged Item(s):
The customer is responsible for all fees/fines which are incurred during check-out and if the item is lost or damaged.  Unpaid fines and fees will go on a customer’s library record and may result in losing library privileges if they are not resolved.  There is no “claimed returned” status on ILL materials.  Customers must take care to return all ILL materials on time.